How to Build a CV or Resume That Gets Read

A recruiter may spend less than a minute on a first look at your CV. That means clarity beats cleverness: the reader should find who you are, what you have done and why it matters within seconds.

A structure that works

1. Name and contact details at the top: phone, professional email and a link to your portfolio or profile if relevant.
2. Short summary (two or three lines) describing your role, strengths and what you want next.
3. Experience, most recent first: job title, employer, dates and three to five bullet points.
4. Education and training. Put this above experience if you are a recent graduate.
5. Skills, grouped sensibly (for example tools, languages, certifications).

Write bullets that show results

Start with an action verb and include a measurable outcome when you can: "Reduced invoice processing time from five days to two by introducing a checklist". Avoid vague phrases such as "responsible for" and "hard worker".

Formatting rules

• One page for early-career roles, two pages at most for experienced ones.
• A plain, readable font at 10–12 points and generous margins.
• Consistent date formats and alignment.
• Save and send as PDF so the layout cannot change.

Tools to help

The CV / Resume Builder gives you a clean layout to fill in, and UK applicants can look at CV Templates (UK). Pair it with a tailored letter from the Cover Letter Builder. If you need to combine a CV and certificates into one file, use Merge PDF, and a passport-style photo can be prepared with Passport Photo Maker.

Before you send

• Tailor the summary and first bullets to the job advert.
• Check spelling and names of companies; ask someone else to read it.
• Keep personal details to what is needed; many countries advise against including your age, photo or ID numbers.

Frequently asked questions

Should I include a photo on my CV?

It depends on the country. In the UK, US and Canada it is generally not expected and can invite bias. In some other countries it is customary. Check local norms.

How far back should I go?

Detail the last 10 to 15 years. Earlier roles can be summarised in a line or omitted if not relevant.

How do I handle gaps in employment?

Be honest and brief. Mention relevant activities such as study, caring responsibilities, freelance work or volunteering, and focus on what you learned.

PDF or Word?

Send a PDF unless the employer asks for Word. A PDF keeps your layout identical on every device.

Key takeaways

• Lead with the most relevant achievements.
• Use numbers where you can.
• Tailor every application and proofread twice.